The DocuSign Standard
DocuSign has become the default choice for digital signatures and contract management. And for good reason - they pioneered the space, built a reliable platform, and solved a real problem.
But here's what happens when you adopt DocuSign for your business:
- You pay $40-75 per user per month for the professional plan
- You pay $0.50-2.00 per envelope sent (every contract you send)
- You need to integrate it with your CRM, customer portal, and other systems
- Your team manages yet another separate login and interface
- Your contract data lives in a separate system from your customer data
For a 50-employee company sending 200 contracts per month, that's $2,000-3,750 per month in user fees, plus $100-400 in envelope fees, plus integration costs. That's $25,000-50,000 per year just for contract signatures.
The Integration Problem
DocuSign is a standalone tool. That means:
This fragmentation creates friction at every step. Your employee onboarding process requires opening DocuSign. Your customer contract workflow lives in a separate app. Your sales team switches between your CRM and DocuSign to check contract status.
What We Built Into ThothOS
We looked at this problem and asked: What if contract management wasn't a separate tool? What if it was just part of your business operating system?
Here's what we built into ThothOS:
1. Visual Contract Template Builder
Upload any PDF document. Our visual editor converts it to images page-by-page. Drag and drop signature fields, text fields, date fields, checkboxes, and more directly onto your PDF.
14 field types including signatures, initials, text, numbers, dates, checkboxes, radio buttons, dropdowns, payment fields, and formula fields for calculations.
2. Contract Assignment & Tracking
Assign contracts to customers or employees directly from their profile. No copying and pasting data - ThothOS already knows who they are.
Track signature status (unsigned, signed), start dates, end dates, and contract terms. Everything flows into your customer records automatically.
3. Customer Contract Portal
Customers log into ThothOS and see all their assigned contracts. Click to review. Click to sign. No emails with links that expire. No separate DocuSign account needed.
Create your signature once. Create your initial once. Reuse them on every contract. Fast, clean, integrated.
4. Advanced Field Types DocuSign Charges Extra For
Payment Fields: Collect payment information as part of contract signing. Integrates with your billing workspace.
Formula Fields: Automatically calculate totals, discounts, taxes, and custom formulas based on other field values.
Conditional Logic: Show or hide fields based on other field values. Build smart contracts that adapt to responses.
All of this is included in your $20 per employee per month ThothOS subscription. No per-envelope fees. No integration costs. No separate logins.
Feature Comparison: DocuSign vs ThothOS
| Feature | DocuSign | ThothOS |
|---|---|---|
| Digital signatures | ✓ | ✓ |
| Template creation | ✓ | ✓ |
| Multi-page documents | ✓ | ✓ |
| Field types (text, date, checkbox, etc.) | ✓ | ✓ (14 types) |
| Reusable signatures | ✓ | ✓ |
| Contract status tracking | ✓ | ✓ |
| Integrated with CRM | Via API/Zapier | Built-in |
| Integrated with HR/Payroll | Via API/Zapier | Built-in |
| Customer portal | Email links | Unified portal |
| Payment fields | Enterprise add-on | Included |
| Formula fields | Enterprise add-on | Included |
| Unlimited contracts | $0.50-2/envelope | Included |
| Base price per user | $40-75/month | $20/month* |
* ThothOS pricing includes contracts plus CRM, HR, payroll, inventory, billing, and 12 other workspaces
Where ThothOS Contract Management Excels
ThothOS contract management is designed for businesses that need contracts to flow seamlessly with their operations:
Customer Service Agreements
ISP/MSP companies assign service contracts to customers. Customer logs into their portal, reviews the contract, signs, and the contract automatically ties to their billing, service tickets, and account information.
Employee Onboarding
New hire signs offer letter, NDA, handbook acknowledgment, and benefits enrollment - all in one session. Everything flows directly into their HR record, payroll setup, and employee profile.
Sales Contracts
Sales rep creates quote in ThothOS. Customer accepts and signs. Contract data flows to billing, creates invoice, updates customer record, and triggers fulfillment workflow. No switching between systems.
Vendor Agreements
Track vendor contracts with start/end dates. Get automatic reminders when contracts are expiring. Renewal workflows built into your procurement workspace.
When You Might Still Need DocuSign
Let's be transparent about where DocuSign still has advantages:
Our take: If you're in healthcare, pharmaceuticals, or heavily regulated finance, you probably need DocuSign's compliance certifications. If you're frequently sending contracts to external parties who will never interact with your system again, DocuSign's email-based flow is convenient.
But for internal contracts (employees, customers, vendors you work with regularly), built-in contract management wins. No per-envelope fees. No integration complexity. Your data stays unified.
How ThothOS Contract Management Works
Here's the actual workflow when you use ThothOS for contract management:
Create Contract Template
Upload your PDF (service agreement, NDA, offer letter, whatever). Our visual editor shows the document page-by-page. Drag signature fields, text fields, date fields, checkboxes onto the exact spots you want signers to fill.
Assign Contract
From a customer's profile, click "Assign Contract." Select the template. Set start date and term. ThothOS automatically fills in customer information because it already knows who they are. No copy-pasting data between systems.
Customer Signs
Customer logs into their ThothOS portal. Sees "Contracts" workspace. Opens the assigned contract. Reviews each page. Clicks fields to fill text, select dates, add signature. Creates signature and initial once, reuses on all future contracts. Signs. Done.
Data Flows Automatically
Contract status updates to "Signed." Start date and end date are recorded. If the contract includes payment fields, billing system receives the information. If it's an employee contract, HR record is updated. Everything flows. No manual updates. No integration needed.
The Bottom Line
DocuSign is a great product. They pioneered digital signatures, built enterprise-grade infrastructure, and earned their market position.
But the model of paying separately for every business function - contracts, CRM, help desk, HR, payroll, billing - creates fragmentation, integration complexity, and cost multiplication.
ThothOS takes a different approach: build it all into one system from the ground up. Contracts aren't a separate tool - they're part of how you manage customers, employees, and vendors.
✓ Unlimited contract templates
✓ Unlimited contracts sent
✓ 14 field types
✓ Customer & employee portals
✓ Integrated with CRM, HR, billing, and all other workspaces
✓ No per-envelope fees. No integration costs.
Contract management shouldn't be separate from your business. It should be built in.
That's the ThothOS advantage.
Ready to See It in Action?
ThothOS launches 2026. Join the waitlist to get early access, see contract management in action, and experience the all-in-one business operating system.
Join the Waitlist