The Scheduling Software Subscription Trap

You're paying Calendly $12-16/user/month. Or Acuity Scheduling $16-61/month. Maybe Cal.com $29/user/month. Perhaps SimplyBook.me $8.25-50/month. Add Setmore at $5-25/user/month. Don't forget Doodle Premium at $6.95/user/month.

For a team of 10 people who need scheduling? That's $120-160/month for Calendly. Or $160-610/month for Acuity. Or $290/month for Cal.com. Or $50-250/month for Setmore. And these are just the base prices - premium features cost extra.

Here's the kicker: None of these scheduling tools talk to each other. Your Calendly bookings don't automatically sync with your CRM contacts. Your Acuity appointments don't create tasks for your team. Your meeting data lives in a separate silo, requiring manual data entry, Zapier subscriptions, or custom API integrations.

ThothOS includes enterprise-grade scheduling that would cost $120-610/month elsewhere. It's built into the platform you already use for CRM, tasks, HR, and accounting. $20/employee/month. No separate login. No data silos. No integration headaches.

Event Types: Your Bookable Services (Calendly's Core Feature)

ThothOS Event Types work exactly like Calendly's event types, but with deeper integration into your business data. Create bookable events like 'Sales Demo', 'Technical Consultation', 'Product Walkthrough', 'Follow-up Call', or 'Customer Onboarding'.

Configure duration (15, 30, 45, 60, 90, 120 minutes or custom), set location (Google Meet, Zoom, Microsoft Teams, Phone, In Person, or Custom URL), customize colors, and add descriptions. Each event type gets a shareable booking link like '/book/sales-demo' that you can send to prospects or embed on your website.

Calendly charges $16/user/month for custom branding and multiple event types. Acuity Scheduling charges $34/month for advanced customization. ThothOS includes unlimited event types with full customization at no extra cost.

The ThothOS difference: When someone books a 'Sales Demo' event, ThothOS automatically creates a CRM contact record, generates a task for the sales rep, adds the meeting to the company calendar, and triggers email notifications - all without Zapier or custom integrations. Calendly can't do this because it doesn't have your CRM data.

Availability Settings: Your Scheduling Rules (Better Than Acuity)

ThothOS Availability Settings manage when you're available for bookings, just like Acuity Scheduling's availability calendar, but with more flexibility.

Set weekly schedules with time slots for each day (Monday-Sunday). Monday 9:00 AM - 5:00 PM, Tuesday 10:00 AM - 6:00 PM, Wednesday off, etc. ThothOS supports 7 American timezones: Eastern (EST), Central (CST), Mountain (MST), Arizona, Pacific (PST), Alaska, and Hawaii. Your customers see available times in their timezone automatically.

Date overrides let you mark specific dates unavailable (holidays, vacations, conferences) or set custom hours for special days. Multiple schedule profiles (Default, Morning Shift, Evening Shift, Weekend, Part-Time, On-Call, Flexible, Remote) let you switch between different availability patterns instantly.

Acuity Scheduling charges $34/month for timezone intelligence and multiple schedules. Setmore charges $25/user/month for advanced scheduling rules. ThothOS includes all of this in the base price.

Advanced Scheduling: Enterprise Rules Without Enterprise Pricing

ThothOS Advanced Scheduling includes features that Calendly and Acuity charge hundreds of dollars per month for:

Buffer Time: Automatically add time before and after events (0-60 minutes in 5-minute increments). Need 15 minutes to prepare for calls and 10 minutes to take notes after? Done. Calendly Teams ($16/user/month) required.

Scheduling Notice: Set minimum notice (hours) and maximum notice (days) for bookings. Don't want same-day bookings? Require 24 hours notice. Don't want people booking 6 months out? Cap it at 60 days. Calendly Professional ($12/user/month) required.

Round-Robin Scheduling: Distribute meetings across team members using Round Robin, Random Assignment, or Load Balanced algorithms. Perfect for sales teams, support teams, or any group that shares booking load. Calendly Teams ($16/user/month) required. Acuity charges $61/month for this.

Recurring Meetings: Set up Daily, Weekly, Bi-weekly, Monthly, or Custom recurring patterns. Book a weekly status call, bi-weekly 1-on-1, or monthly review meeting with a single booking flow. Calendly Professional ($12/user/month) required.

Group Events: Configure minimum and maximum group sizes for workshops, webinars, or group consultations. One booking link, multiple attendees. Calendly Teams ($16/user/month) required.

Video Conferencing: Integrated Meeting Links (No More Manual Entry)

ThothOS connects directly to Zoom, Google Meet, and Microsoft Teams. Configure your API credentials once, and every booking automatically generates a unique video conferencing link. No more copying and pasting Zoom links into calendar events.

Set default meeting settings: Waiting room enabled/disabled, automatic recording on/off, password protection, host video on/off, participant video on/off. Test your connection to verify API credentials are working. Set a default provider (Zoom, Google Meet, Teams, or Custom URL) for new events.

Custom URL templates let you use any video conferencing service with '{{MEETING_ID}}' placeholders that automatically fill in booking details.

Calendly Professional ($12/user/month) required for Zoom integration. Acuity Scheduling includes video conferencing at $34/month tier. SimplyBook.me charges $50/month for video conferencing. ThothOS includes it all.

Calendar Integration: Conflict-Free Scheduling Across All Your Calendars

ThothOS connects to Google Calendar, Outlook Calendar, and Apple Calendar simultaneously. Enable conflict checking to prevent double-bookings across all your calendars - personal, work, family, side projects.

Sub-calendar support lets you choose which Google/Outlook/Apple calendars to check for conflicts. Have 5 Google calendars? Enable the 3 that matter for availability, ignore the other 2. Each calendar shows last sync time ('Just now', '5 minutes ago', '2 hours ago') and can be refreshed manually.

Set a primary calendar for creating new events when bookings are made. Configure sync settings: automatically add video conferencing links to calendar events, sync cancellations and updates back to external calendars, optionally sync past events for historical tracking.

Calendly Teams ($16/user/month) required for multiple calendar connections and conflict checking. Acuity Scheduling includes this at $34/month. Cal.com charges $29/user/month. ThothOS includes unlimited calendar connections.

Booked Meetings: Meeting Management Dashboard (Better Than Doodle)

ThothOS Booked Meetings gives you a central dashboard to manage all scheduled meetings. View upcoming meetings, confirm pending bookings, reschedule appointments, cancel with reason, and send reminder emails - all from one place.

Filter by status (Pending, Confirmed, Completed, Cancelled, Rescheduled), time window (Upcoming, Past, All), or custom date ranges. Metrics cards show Upcoming, Pending, Completed, and Cancelled counts at a glance.

Meeting details include event type, attendee name and email, date and time with relative time ('Less than an hour', '5 hours', 'Tomorrow', '3 days'), location (video link or address), additional notes, custom question answers, and cancellation reasons if applicable.

Reschedule meetings by picking a new date and time - an email notification automatically goes to the attendee. Cancel meetings with an optional reason that's sent to the attendee. Send reminder emails manually or automatically.

Doodle Premium ($6.95/user/month) gives you meeting management. Setmore Free tier has basic features, $25/user/month for full management. SimplyBook.me charges $8.25-50/month depending on booking volume. ThothOS includes unlimited bookings and full meeting management.

Shared Schedule: Your Public Booking Page (The Calendly Alternative)

ThothOS Shared Schedule is a beautiful, public-facing booking interface that replaces Calendly's scheduling pages. Share a link with prospects, embed it on your website, or add it to your email signature.

The booking process has 4 clear steps:

Step 1: Select Event Type - Visual cards show event name, duration, location, and description. Prospects pick the type of meeting they want (Sales Demo, Technical Consultation, etc.).

Step 2: Select Date & Time - Interactive date picker shows available dates. Click a date to see available time slots (9:00 AM - 9:30 AM, 10:00 AM - 10:30 AM, etc.). Time slots automatically respect your availability settings, buffer times, and existing bookings.

Step 3: Enter Details - Name, email, additional notes, and custom question answers. Custom questions can be text fields, multiline text areas, dropdown selects, or checkboxes. Mark questions as required to ensure you get the information you need before the meeting.

Step 4: Confirm Booking - Review all details before confirming. Booking status can be Confirmed (instant booking), Pending (requires approval), or Error (something went wrong). Email confirmation sent automatically.

Calendly Standard ($12/user/month) gives you a basic booking page. Calendly Teams ($16/user/month) adds custom branding and questions. ThothOS includes unlimited booking pages, custom branding, custom questions, and website embedding with no extra cost.

The Real Cost: What You'd Pay for Separate Scheduling Tools

Let's break down what it actually costs to get the features ThothOS Scheduling includes:

Calendly Teams (10 users): $160/month - Gets you unlimited event types, team scheduling, custom branding, Zoom integration, buffer times, and multiple calendar connections. But you still need to manually sync bookings to your CRM.

Acuity Scheduling Powerhouse: $61/month - Gets you advanced scheduling rules, payment collection, and client management. Limited to 1 calendar, supports up to 36 appointment types. Still no CRM integration.

Cal.com Teams (10 users): $290/month - Gets you open-source scheduling, unlimited event types, workflow automation, and API access. Better integration options, but still a separate system.

SimplyBook.me Premium: $50/month - Gets you 500 bookings, custom branding, video conferencing, and payment processing. Per-booking overage fees apply.

Setmore Premium (10 users): $250/month - Gets you advanced scheduling, staff management, payment processing, and integrations. No native CRM.

Traditional stack cost: $160-610/month for a scheduling system that doesn't talk to your CRM, task management, customer data, or accounting.

ThothOS: $200/month for 10 employees. Includes scheduling PLUS CRM, task management, HR, payroll, accounting, inventory, knowledge base, and LMS. Fully integrated. No data silos.

The Real Difference: Integration vs. Isolation

Here's what Calendly and Acuity can't do because they're isolated scheduling tools:

When someone books a 'Sales Demo' in ThothOS, the system automatically creates a CRM contact record with the person's name, email, and booking notes. A task is created for the assigned sales rep with the meeting details and preparation checklist. The meeting is added to the company calendar and synced to the rep's external calendars (Google, Outlook, Apple). An email confirmation is sent to the customer with the video conferencing link and preparation instructions. If the customer cancels, the task is marked complete, the CRM record is updated with cancellation reason, and the calendar event is removed everywhere.

Calendly can send webhooks to Zapier. Zapier can create a CRM contact. But that's 3 separate systems (Calendly → Zapier → CRM), each with monthly fees, each requiring configuration, each breaking when APIs change. And you still don't get automatic task creation, calendar sync across multiple providers, or intelligent cancellation handling.

ThothOS does it all natively because scheduling, CRM, tasks, calendars, and email are all part of the same system. No integrations to configure. No webhooks to debug. No Zapier subscription. Just working software.

Stop Paying for 6+ Scheduling Subscriptions

You don't need Calendly for sales booking, Acuity for customer appointments, Cal.com for team scheduling, SimplyBook.me for service bookings, Setmore for staff management, Doodle for meeting polls, AND Zapier to connect it all to your CRM.

You need one system that does scheduling right, integrates with your actual business data, and costs a fraction of the subscription stack you're paying for now.

ThothOS Scheduling includes everything Calendly, Acuity, Cal.com, SimplyBook.me, Setmore, and Doodle charge hundreds of dollars per month for. Plus automatic CRM integration, task creation, calendar sync, email notifications, and team collaboration - features these standalone tools can't provide because they don't have your business data.

$20/employee/month for the complete business operating system. Including scheduling that actually works with the rest of your business.